Unless hosts are planning an intimate event, few individuals have the essential tables, chairs, or even enough tableware to accommodate their celebration. There are a number of items that are critical for the success of an outdoor event, yet are often overlooked. A party planning company can assist with every detail to ensure the comfort and safety of guests.

Food and Beverages

From traditional BBQ favorites to sophisticated international cuisine, a catering service has the experience to prepare dishes from around the world for any taste or theme. Caterers can create menus to accommodate vegan lifestyles and those with food allergies. A professional caterer will be able to provide staff for serving and enough food to ensure no guest goes hungry.

Tents and Canopies

A tent or canopy has a variety of uses. It can act as a place from which to serve food, establish a dance floor, and provide shade from the heat or inclement weather. Either situation can provide valuable additional space or even an area for children to play.

Tables and Chairs

A seating and dining area to accommodate every guest is essential. Table and chair rentals ensure that everyone has a comfortable place to eat, rest, watch festivities, and engage in conversation.


Hiring a professional caterer will ensure that everyone has the tableware and drinkware needed to fully enjoy what hosts serve. They can provide metal or plastic utensils, traditional dishes or disposables, linens, and extras of everything for the inevitable accidents.

Décor and Decorations

Lights, streamers, banners and centerpieces are all personal touches that hosts will want to employ to ensure the appropriate ambiance or theme is enhanced. Decorating takes a significant amount of time and effort to perform and is best left to professionals. Keep in mind that all decorations aren’t designed for use outdoors.


Not everyone wants to simply sit and converse. Children become restless and outdoor games and inflatables are an excellent way to keep children and adults entertained. Everyone enjoys music and some attendees will appreciate dancing. If dancing is on the agenda, a solid dance floor will be required.

Heating and Cooling

Florida summers are hot, humid, and everyone will need a place where they can cool off. It’s especially important for children, seniors and those with health issues. That’s where a tent and portable air conditioning is especially beneficial. If for some reason the weather turns cool, portable outdoor heaters can be used to ensure every guest remains comfortable.

South Florida Party Planning does all the work so that you can have all the fun. Let us help make your event successful from start to finish. South Florida Party Planning offers services & event rentals to address all your event needs. Are you looking for a comprehensive event planning service? No problem, that’s our specialty. Talk with an Event Specialist today!  (855) 532.5507

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